What is a Mailbox Forwarding Service?
Traditionally, mailbox forwarding services have worked on a simple premise – they provide you a street address at which you can receive mail by using a designated box number. In some cases, it’s obvious this is a mailbox; while in other cases, it appears to be an apartment or office suite.
For example, Andrew uses a mailbox service in the US. After he sold his last property there, he wanted to make sure he could still receive any statements. Plus, in the grand scheme of things, the US Post Office (USPS) is relatively organized and rarely loses mail coming in from overseas.
That being said, it’s important to understand the difference between various mail services. Chances are, you may want to use more than one mailbox forwarding service in different locations to receive different types of mail from bank statements to property documents. Some businesses simply won’t send mail to certain countries, or you might want to ship a package to yourself for collection next time you’re in town.
There are several types of mailbox services around the world, and it’s important to understand that not all are created equal.
Types of Mail Forwarding Services
Old-school mail services simply forward your mail without opening or scanning it. You can say, “Hey, from May 1st to May 15th, I’ll be staying at the Shangri-La in Kuala Lumpur. Here’s the address – please forward my mail via FedEx and I’ll collect it from the front desk.” For a hefty fee, they’ll repackage it and send it to your location.
This practice is rather outdated as many modern mailbox services scan your mail so you can instantly see and choose what you want to be forwarded. And in many cases, you won’t need mail forwarded as you can act on them remotely.
On top of that, you may want a mailbox to simply hold your packages for collection. If you have mailboxes in places that you spend time in, this can help you avoid costly tariffs and customs issues.
Basic tax considerations are also involved. Although, one benefit of being a US citizen or using a US mailbox is that a mailbox generally isn’t a tax nexus. Surprisingly, the US is an easy place to receive mail.
However, if you’re receiving mail in another country, such as your home, it might be good to get tax advice on using that as an address. This article is not intended to provide tax advice, but you should always consider the tax implications of your actions.
We have compiled a list of mailbox services from around the world that passed our basic customer service and service quality criteria. This isn’t an exhaustive list of all high-quality mailbox service providers, but it includes the 15 best mail forwarding services that we’ve found around the world.
Mailbox Services in Europe
Europe offers several high-quality mail services for expats who live or do business there.
Amalie6; Amaliegade 6, 2. tv., DK-1256 Copenhagen
Based in Copenhagen, Amalie6 has an exceptionally elegant office just minutes from the Queen.
Location is key for a mailbox service since Denmark has been ranked in the top five countries in the world to start a business for many years. The mailbox service is old-fashioned and prides themselves on building good business relationships and maintaining a lot of connections.
Also, most everyone in Denmark speaks fluent English, further making this an ideal mailbox service location – especially for those from the US or United Kingdom. Additionally, Amalie6 offers international legal and tax advice as well.
This mailbox service offers mail forwarding and mail scanning. It also offers attractive business addresses in the center of Copenhagen. With their virtual office, you can book meeting rooms and invite partners or customers to meetings and workshops.
B2baltics; Sakala 7-2, EE-10141 Tallinn
B2baltics is a licensed mailbox service provider for e-residency companies. E-residency in Estonia is a government-issued digital identity that allows anyone in the world to start and manage a global business.
E-residents can establish an European Union company online within a day and then administer it remotely from anywhere in the world while accessing various tools that are necessary to grow.
The B2baltics mailbox service provides consumers with a virtual address, an official contact person, and mail forwarding. It also includes a legal address, a contact person, physical mail reception, and email forwarding.
Estonian law permits entrepreneurs to establish their company in Estonia even if the business is operated primarily outside of the country. This can happen if the company has an agreement with a licensed service provider who is responsible for receiving the company’s mail, which is otherwise known as the contact person. B2b handles bookkeeping for customers’ Estonian businesses, taking care of monthly value-added tax (VAT) reporting and annual reports.
And their mailbox service will scan and forward mail to you daily.
French Office – Courrier du Voyageur; 350, chemin du Pré Neuf, 38350 La Mure
French Office is a mailbox service that offers mail receiving, storage, scanning, and forwarding. And they can store your mail for months at a time.
Customers are given the opportunity to choose their French address, and the mailbox service can forward mail in bulk to reduce shipping costs for the customer. You can receive mail all over the world and choose to ship it with major international carriers such as DHL and FedEx. The mailbox service also automatically discards advertising mail and allows customers to choose what types of other mail they want discarded.
Customers can slide scanned mail to a trash bin on the online portal, which tells French Office employees that it’s okay to shred that mail. Depending on your plan, you can also choose whether your mail is automatically scanned, selectively scanned, or scanned on demand.
French Office is an eco-responsible company, acting in favor of sustainable development – photovoltaic solar panels, eco-responsible recruitment, selective sorting – so scanning documents is preferred over having them packaged and forwarded. But, of course, scanning is not required. If you do opt for the scanned versions, you can save them as PDFs to keep in your files.
If you need mail forwarded, you also have the luxury of choosing the frequency. French Office has multiple plans to choose from, with the basic plan starting at €19.90 per month.
My Germany; Nordstrasse 5, 99427 Weimar
My Germany is located in the “green heart” of Germany: the beautiful city of Weimar in Thuringia.
This mailbox service provides customers with a German delivery address for free and offers the ability to purchase items from Germany that are not available for shipping abroad. The company can then have your packages delivered in 2-8 days via FedEx and DHL.
Shipping is insured, and My Germany also offers door-to-door delivery. Another free service that this mailbox service provides is taking and sending photos of items before delivering them to you, enabling easy returns.
They also allow you to store shipments in their warehouse for several days, allowing items to be combined for reduced shipping.
Because there are no monthly fees, customers only have to pay forwarding costs. The mailbox service’s concierge can order, pay, and pick up items on your account. They also scan mail, letters, and documents to over 220 locations.
Customers can choose from automatic scan and storage or on-demand scanning and forwarding. Scanned documents are provided in PDF format, and customers can shred unwanted documents for free.
Dutchmailer; Suite 8521, Oude rielseweg 11, 5032 SH Tilburg
Dutchmailer services offer many benefits. For example, you don’t need a minimum contract, you have access to an online mailbox with unlimited history, can have an anonymous name, and can change forwarding addresses as often as you like.
This mailbox service also offers easy PayPal payments, monthly fees as low as €10, and free credits for regular subscribers. Dutchmailer instantly provides customers with secure online mailboxes and will forward mail if necessary.
You can sign up for an account in minutes, and your mail will immediately be forwarded to the Dutch location. When receiving mail, you have the option to shred it, forward it, return to sender, or hold until further notice.
Additionally, you can log in to the mailbox service’s demonstration account to get a feel for what the service is like.
Dutchmailer was not created for speed or express service, and the mailbox service does not feature mail scanning. This mailbox service is primarily utilized by customers who need someone to hold on to their mail, with an occasional forwarding option.
Spainbox; Calle Buendía 11, 19005, Guadalajara
Spainbox offers international shipping, eBay and Amazon returns and collections, mail forwarding, online shipment management, order fulfillment services, a virtual Spain address, a free trial of the Spainbox personal service, white glove delivery services, and financial services.
And they accept the following forms of payment: Visa, Discover, American Express, MasterCard, PayPal, Bitcoin, and S€PA.
Spainbox Standard is free, and Spainbox Premium is $14.95 per month. These two services are the most popular Spainbox memberships. This mailbox service also partners with UPS, FedEx, and TNT, and customers are given the opportunity to choose the carrier that provides them with the lowest shipping rate.
Spainbox combines mail and packages into as few boxes as possible to ensure customers are receiving the lowest rates possible. The mailbox service also assists customers with setting up an address and utilizing an online personal shopper for sites that won’t accept national credit cards. The virtual address is very convenient for customers who want to purchase items from online stores that don’t ship worldwide, such as Zara, Mango, Blanco, Amazon, and Carrefour.
UK Postbox; 13 Freeland Park, Poole, BH16 6FH
UK Postbox offers mail forwarding, free PO boxes, street addresses, and an online portal that allows customers to access their scanned mail from anywhere in the world.
Even though UK Postbox only provides UK addresses, customers all over the world can utilize the mailbox service. To our knowledge, UK Postbox is the only UK mailbox service offering free PO box addresses.
The UK Postbox service is an online post office, so you can send letters electronically. All you have to do is type and upload your letters to the portal, and the mailbox service will print and mail them. Customers also have the option to request next day delivery or require signatures to ensure a successful delivery of mail or parcels.
This mailbox service also offers multiple plans – even a pay-as-you-go plan. The street address plan costs £12 per month, including VAT, and will even fill out all required forms to ensure that you are in compliance with UK customs requirements.
Best Mail Forwarding Services in the Americas
Many North American mailbox services are easy to use and have high standards of customer service, making them popular among travelers and digital nomads.
Panamail; World Trade Center, 200 53rd St E, Marbella, Panama
Panamail offers virtual offices, mail forwarding, mail drop, PO boxes, street addresses, fax and phone numbers with voicemail and call forwarding, and a handful of other features.
Exclusively for Panamail clients, this mailbox service also offers Panama company registrations. Customers can purchase a World Trade Center Premier Plan for $500 per year, which includes a Panama City World Trade Center street address that works for business or personal use with a unique suite number, a Panama phone number, and a $20 bonus for mailing expenses. Customers can receive phone calls, mail, and faxes to their address within 24 hours of opening an account with the mailbox service.
The company accepts payments from PayPal, Visa, MasterCard, Discover, American Express, Bitcoin, bank wire or transfer, MoneyGram, and Western Union.
For customers who want a more basic plan that includes mail scanning, the PO box plan is available for $300 per year. The mailbox service also offers a basic virtual office, premier virtual office, street address, dedicated phone number, and shared fax number plans.
The United States
Traveling Mailbox; 500 Westover Dr Sanford, NC 27330
Unlike many other mailbox services, Traveling Mailbox is unique in that it offers addresses in multiple regions across the US. PO boxes are not available, but customers can choose from addresses in the Midwest, Northeast, Southeast, and Southwest – with an option to choose from multiple cities within those regions. You can also fill out a request for a specific address that’s not listed.
This mailbox service offers access to your online mailbox anywhere in the world, and unlimited phone support is available 24/7. Plus, the mailbox service facility is under 24-hour surveillance, so mail is much safer than it would be sitting in a mailbox at the end of a driveway.
Added perks include the ability to have mail scanned, mail forwarded, scanned mail into services like Evernote or Google Drive, receiving email notifications, unlimited cloud storage, and access to Traveling Mailbox via Android or iOS apps.
Traveling Mailbox can also deposit checks upon request and can filter through junk mail.
They offer a basic plan for $15 per month, and an extended or small business plan for $25 and $55, respectively.
USA2ME; 10685-B Hazelhurst Dr #1000, Houston, TX 77043
USA2ME has been in business since 2004, making this mailbox service one of the most established mail forwarding companies in the industry. Family owned and operated, they now have tens of thousands of customers and have received and forwarded close to 2 million items.
USA2ME specializes in international shipments, making the company ideal for US expats or foreign individuals and companies who want to receive mail or make purchases in the US. Fortunately for digital nomads and perpetual travelers, the addresses are based in Texas, so they are not subject to state income taxes.
The mailbox service also has an A+ rating from the Better Business Bureau (BBB) and earned international shipper awards from DHL and FedEx. USA2ME has also won the BBB Gold Star Award every year since 2006.
In addition to mail forwarding, the mailbox service offers fax reception, letter scanning, remailing, and order fulfillment. USA2ME also offers a 30 day free trial, and the basic plan has no monthly fee. However, you have to pay for what you use.
But the standard, premium, and ultimate plans have more value and offer low shipping rates.
Best Mail Forwarding Services in New Zealand
Private Box; PO Box 83090, Johnsonville, Wellington 6440
Private Box currently has over 14,000 satisfied customers and is based out of Wellington – New Zealand’s capital city.
It’s locally owned and operated and allows customers to collect mail from over 500 locations nationwide. The mailbox service provides customers with a street address in addition to a PO Box located in their choice of Auckland, Wellington, or Christchurch.
Private Box also offers secure same-day processing and a cloud portal for users to manage their mail. Private Box is able to clear your PO Box, filter junk mail, scan and digitize mail, and securely deliver images to you.
This mailbox service offers personal and business accounts, and you can currently try Private Box for $1 for 30 days. Receiving letters is free, and parcels are $1 each. Private Box offers an array of plans, and each are priced as follows:
- The personal plan = $19 per month and includes mail for your entire family
- The business plan = $49 per month and includes a professional business address
- The virtual office plan = $119 per month and includes a phone number and an answering service
- The enterprise plan = $199 per month and includes a complete solution
This mailbox service can also forward mail from New Zealand to more than 230 locations.
The Best Multi-Country Mail Forwarding Services
These multi-country mail forwarding services are perfect for digital nomads and perpetual travelers as they offer services in multiple countries and have truly virtual options.
ANYTIME MAILBOX offers virtual mailbox locations at 1,280 locations across 31 countries: Australia, Belgium, Canada, countries in the Caribbean, China, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Hong Kong, Hungary, India, Indonesia, Ireland, Korea, Malaysia, Malta, Mexico, Netherlands, Norway, Portugal, Singapore, South Africa, Spain, Sri Lanka, Switzerland, Thailand, the United Arab Emirates, the United Kingdom, and the US.
With this mailbox service, you can obtain secure access to your virtual mailbox anytime, anywhere, and on any device. This is due to ANYTIME MAILBOX’s secure cloud-based platform and the ability to login via your desktop or an app — truly allowing you to virtually check your mail from anywhere in the world.
They also offer a real street address, mail and package forwarding, mail opening and scanning, mail shredding, check deposits, and free unlimited online storage. And they have plans starting as low as $5.99, depending on the package that you want and the country that you choose.
BPM offers 10 reception addresses in 10 countries: Australia, Belgium, Canada, France, Germany, Italy, Luxembourg, Spain, the United Kingdom, and the US. You can benefit from using BPM because of the options to scan, store, express, forward worldwide, and read and manage letters online – not to mention the ability to make online purchases from vendors who do not ship abroad.
Through this mailbox service, customers can receive packages from USPS, FedEx, UPS, DHL, and more, and they may choose between scanning, storing, parcel shop pick up, or home delivery. Short- and long-term storage are available, and the first month of service is free.
The mailbox service offers basic accounts for only €5 per month, or customers can utilize the pay-as-you-go option. You can also purchase credits in advance to use each time you need to use the mailbox service.
They even offer an incentive to earn credit by liking their Facebook page and sharing their Facebook posts. Plus, you can reduce handling costs by 15% when purchasing credits in advance.
iPostal1 offers over 2000 real street addresses in nine countries: Canada, China, Czech Republic, Italy, Singapore, Spain, Switzerland, the UK, and the US.
This mailbox service allows you to forward mail and packages, request a scan of mail content, recycle or shred unwanted mail, deposit a check, add a phone or fax number, schedule a pickup, and shop online. They also provide 2GB of free cloud storage and you’ll save up to 80% on international shipping if you are shipping from the US.
Since 2007, iPostal has been a pioneer in digital mailboxes and has the fastest-growing digital network. This mailbox service is also BBB accredited with an A+ rating and offers customer support as one of their services.
With the lowest plan at a cost of $9.99 per month, you will get 24/7 access to your digital mailbox and a free app to manage all your mail.
PostScanMail offers mailing addresses at several locations in seven countries: Canada, Czech Republic, Grenada, Singapore, Switzerland, the UK, and the US.
With this mailbox service, you can have mail opened and scanned, forwarded, shredded, or archived. PostScanMail also offers unlimited cloud storage, mail consolidation for shipping, the ability to add multiple recipients, and access to your mailbox from any device. And they partner with companies such as Amazon, DHL, FedEx, UPS, and USPS for shipping.
Their plans range from $15 – $30 per month, depending on the number of incoming mail pieces, scans, and recipients.
Summary: The World’s Best Mail Forwarding Services
While you could ask your relatives or a friend to check your mail for you, why not save them the hassle and sign-up for a virtual mailbox in one of the countries we listed. It will not only save you time, but it could also save you from incurring fines or fees from receiving or paying your bills late.
Having a mail forwarding service can prevent these hiccups and make your jet-setting lifestyle more efficient. And with digitalization continuing to advance at a rapid pace, it’s best to be on time to this party.
So, now that you know there are easy options to receive your mail while you travel around the world, you can start to plan your Nomad Capitalist lifestyle – if you haven’t already. Reach out to us today, we’re ready to help.